Updated GP Procedure

Following an update to the procedure for post-grant GP letters, a new application form has been created by the Home Office for immediate use. We will accept the previous version of the application form up until Wednesday 1st June. If an old application form is received after this time, it will be returned to you delaying the process.

Please be aware your current obligations with regard to medical declarations has not changed. For further information please follow this link 

A new referral system of medical suitability of gun owners is being introduced on April 1st to improve information sharing between GP's and police to reduce the risk that a medically unfit person may be able to possess a firearm or shotgun.


  • On the grant or renewal of a firearm or shotgun certificate police will ask every certificate holder's GP if the patient suffers from specific health issues (see below list).
  • GP's will be asked to place a firearm reminder code on the patient's record. This means the GP will know the person is a gun owner, and they can inform the police licensing department if the patient's health deteriorates after the certificate is granted.
  • New guidance will be published to help GP's and police operate the new system, and to inform certificate holders and applicants. Responsibility for deciding if a person is suitable to hold a firearm or shotgun certificate remains with the police.

Where a medical report is needed because the applicant has declared a relevant medical condition on the application form the obligation is on the applicant to obtain the GP report and pay the fee. Where a medical report is needed because the GP has raised concerns or because the police require sight of a medical report for another reason the police will pay the fee.
Relevant medical conditions are:-

  • Acute Stress Reaction or an acute reaction to the stress caused by trauma
  • Suicidal thoughts or self harm
  • Depression or anxiety
  • Dementia
  • Mania, bipolar disorder or a psychotic illness
  • A personality disorder
  • A neurological condition: for example, Multiple Sclerosis, Parkinson's or Huntington's diseases, or epilepsy
  • Alcohol or drug abuse
  • Any other mental or physical condition which might affect your safe possession of firearms or shotguns.